Responsible Meetings and Events

"The GA2023 certification was made possible through the support of EarthCheck and Reforest, and partnerships with Arinex and ICC, Sydney, all of whom embraced our vision for a sustainable event.”

Banyan Tree Holdings

GA2023 Convenor Prof Richard Mackay AM

Stakeholders across the global event industry are demanding sustainable, responsible practices. Responsible Meetings and Events products empower your venues and event planners with tools and guidance to deliver verified* sustainable meetings and events.

How we can help

VenueCheck

  • VenueCheck is a sustainable management system verifying EarthCheck Certified venues’ event facilities as sustainable each year.
  • Provides members with an EarthCheck Responsible Venue badge to display across property and marketing
  • Aligns with ISO20121 – Event Sustainability Management Systems
  • Suitable for a range of business and meeting venues, including hotels, convention centres, and other event spaces
  • From AU$995 per hotel, per year
  • Currently available as an offline tool, with the digital tool under development

Why use VenueCheck?

VenueCheck will help you:

  • Understand and act on the environmental impact of your property’s event facilities
  • Attract increased revenue as the desire and requirement for sustainability grows
  • Allow you to confidently market your business as an EarthCheck Responsible Venue. 

 

VenueCheck is an annually verified* management system for venue owners who want to host sustainable events and meetings. It is currently available for EarthCheck Members only, and many VenueCheck requirements can be adapted from existing EarthCheck Certified documentation. 

Venues, events managers and facilities managers can use VenueCheck to:

  • Scope which facilities should be included in the assessment *
  • Identify roles and responsibilities 
  • Integrate your Venue Sustainability Policy *
  • Align your Sustainable Procurement Policy 
  • Develop a Risk Matrix and Impact Assessment *
  • Create an action plan *
  • Understand legislative requirements *
  • Measure your venue’s event facilities
  • Create Standard Operating Procedures for responsible event delivery
  • Create a communications plan to ensure stakeholders are informed and consulted *

 

*Can be adapted from your EarthCheck Certified documents

Your venue will be verified* by EarthCheck and upon successful completion you will be able to display the EarthCheck Responsible Venue badge across your venue, website, and marketing materials.

EventCheck

  • EventCheck is an event management system that guides the planning and delivery of a verified* responsible event
  • Display the verified* EarthCheck Responsible Event badge across your event and related materials
  • Aligns with ISO20121 – Event Sustainability Management Systems
  • EventCheck is not just for EarthCheck Certified members and can be implemented across any business meeting or event
  • It supports and enhances a range of events including small to large meetings and conferences
  • From AU$2500 per event
  • Currently available as an offline tool, with the digital tool under development

Why use EventCheck?

EventCheck will help you: 

  • Plan, manage and deliver sustainable events such as meetings and conferences
  • Attract attendees and delegates who expect sustainable and responsible events
  • Allow you to confidently market your event as an EarthCheck Responsible Event 

 

EventCheck is a tailored system designed for event organisers, planners, and managers dedicated to creating and executing events with sustainability standards at their core. EventCheck can be applied to a wide variety of business events and meetings across the globe.

Venues, events managers and facilities managers can use EventCheck to:

  • Detail your event’s sustainability scope
  • Define roles and responsibilities 
  • Create your Event Sustainability Policy
  • Create your Sustainable Procurement Policy 
  • Complete a Risk Matrix and Impact Assessment
  • Create an action plan
  • Understand legislative requirements
  • Measure your event’s facilities
  • Create Standard Operating Procedures for responsible event delivery
  • Create a communications plan to ensure stakeholders are informed and consulted

 

Your sustainable event documentation will be verified* by EarthCheck and upon successful completion once successfully completed, you will be able to display the EarthCheck Responsible Event badge across the event and event marketing materials.

EventCalculator

  • An online tool that calculates the carbon footprint of your event
  • Facilitates meaningful engagement with your delegates to show your commitment to delivering sustainable events and meetings 
  • From AU$350 per individual event
  • Annual multi-event licenses available on request

Why use EventCalculator?

EventCalculator is a comprehensive carbon calculator that collects and analyses data including venue energy consumption, water use, attendee transportation, waste generation and more. Users input specific event and participant data and the calculator produces a detailed carbon footprint report. 

The tool is designed so that it can be used by any business event. Any event can use the tool, but EarthCheck Certified members’ venue data is automatically added to the calculator, increasing accuracy, and saving time on your event carbon reporting. Member’s EventCalculator reports can be displayed in their dashboards for ongoing reporting and improvement planning.

EventCalculator empowers organisers to pinpoint major sources of emissions, guiding targeted actions for reduction. It supports compliance with environmental standards and regulations, enhances sustainability reporting, and demonstrates a genuine commitment to reducing climate impact.

Event product mock up

What do you get?

Event planners receive a customised report outlining the event scope, carbon footprint of their event, and includes a breakdown of their emission sources. This report acts as a roadmap for implementing more sustainable practices in future events, and for communicating your sustainability initiatives and efforts to stakeholders and the wider market

EventCalculator licensing options for large number of events

For organisations sponsoring a large number of different events, licensing options are available to provide ongoing carbon measurement, ensuring consistent application of sustainability metrics across all events and enabling long-term strategic planning for continuous improvement.

Responsible Events Advisory

EarthCheck’s Event Advisory services are tailored for complex organisations, government entities and large event organisers who require specialised support to navigate the challenges of sustainable event management.

Our experts help you handle the complexities of large-scale events with multiple stakeholders, stringent sustainability goals, and diverse logistical elements. Consultants bring expertise in managing events with intricate sustainability requirements, offering strategic insights, practical solutions and EarthCheck’s suite of responsible event management tools.

Scale up or down

The service is scalable to accommodate events of most sizes, ensuring sustainability is integrated into all aspects of the event, from initial concept to post-event review. Consultants work closely with clients to ensure that large-scale events achieve their sustainability targets without compromising on quality or attendee experience.

Public sector

The consulting service extends to the public sector, providing government bodies and public organisations with the expertise to lead by example in sustainable event management, supporting policy development, and facilitating public engagement in sustainability initiatives. EarthCheck’s long legacy of public sector engagement makes our consultants well honed to the needs of complex departments and multiple stakeholders.

Responsible Events Training

  • Designed for individuals and teams involved in event planning and management who seek to enhance their knowledge and skills in sustainable event practices. 
  • Perfect for event coordinators, venue managers, sustainability professionals, and anyone involved in the organisation of events.
  • Price on application

Responsible Events Training is an accessible, in-depth session that covers everything attendees need to know about planning, delivering, measuring and reporting on sustainable events. Sessions provide practical knowledge and skills that can be applied immediately to improve the sustainability outcomes of events.

Bespoke training

In addition to the online offerings, bespoke training sessions are available for organisations that require tailored training solutions. These sessions are customised to meet your specific needs, addressing unique challenges and objectives in sustainable event management. Bespoke training can include workshops, seminars, and hands-on training, all designed to build capacity and empower teams to deliver successful, sustainable events.

Get in touch with the EarthCheck team today.

WHO’S USED THIS SERVICE

YOUR EARTHCHECK TEAM

Loren Rutherford
Melinda Watt
Dr. Steve Newman Headshot
Dr. Steve Newman
Joshua Nielsen
Joshua Nielsen
Ryder Court

"The GA2023 certification was made possible through the support of EarthCheck and Reforest, and partnerships with Arinex and ICC, Sydney, all of whom embraced our vision for a sustainable event.”

Ken Cruse

GA2023 Convenor Prof Richard Mackay AM

WHO’S USED THIS SERVICE

YOUR EARTHCHECK TEAM

Loren Rutherford
Melinda Watt
Dr. Steve Newman Headshot
Dr. Steve Newman
Joshua Nielsen
Joshua Nielsen
Ryder Court
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Acknowledgement
of Country

There are more than 476 million Indigenous Peoples, found in all regions of the world, from the Arctic to the tropical forests. They make up more than 6 per cent of our global population.

 

In the spirit of reconciliation, EarthCheck acknowledge the Traditional Custodians of Country throughout the world and their connections to land, sea and community. We pay our respect to their Elders past and present and extend that respect to all Indigenous Peoples today.

 

EarthCheck acknowledges that Indigenous Peoples are guardians of the forests and biodiversity hotspots we all depend on. Research shows that lands managed by Indigenous Peoples, with secure rights, experience lower deforestation rates, store more carbon, hold more biodiversity, and benefit more people than other lands — including protected areas.

 

We recognise and support the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the most comprehensive international instrument on the rights of Indigenous Peoples. The Declaration is a positive document that maps out a path for Indigenous Peoples to be free from discrimination and secure in their identities and life choices.

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EarthCheck Certified: Aligned globally

EarthCheck science and products were developed by the Australian Government Sustainable Tourism Co-operative Research Centre (STCRC) over ten years. Our science is reviewed annually to ensure that it meets international standards relative to greenhouse gas protocols, responsible tourism, and certification.

EarthCheck products and services are built on the Agenda 21 principles for Sustainable Development endorsed by 182 Heads of State at the United Nations Rio De Janeiro Earth Summit in 1992 and aligned to the SDGs.

EarthCheck Certified provides a framework for organisations to achieve the desired outcomes for sustainable development as set out in the final report of the World Summit for Sustainable Development held in Johannesburg in 2002.

EarthCheck Certified complies with the Mohonk Agreement (2000), which outlines the guidelines and principles for an international sustainable tourism certification program. It is also a Recognised program of the Global Sustainable Tourism Council (GSTC).

EarthCheck Certified is a verification standard accepted by CDP. It is also an approved program of the Certification and Accreditation Administration of the People’s Republic of China (CNCA), London & Partners, the Mexican Secretary of Tourism (SECTUR) and the City of Sydney.

EarthCheck Certified is an approved program for meeting the EU Energy Directive for the Federal Office for Economic Affairs and Export Control (Bundesamt für Wirtschaft und Ausfuhrkontrolle – BAFA) in Germany and the Netherlands Enterprise Agency (Ministry of Economic Affairs and Climate Policy) in the Netherlands.

EarthCheck partners with international research organisations to maintain the currency of EarthCheck science and our benchmarking systems.

The EarthCheck brand signifies scientific excellence, better environmental, economic, and social performance, improved community interactions, and savings through more efficient use of resources. It provides recognition and promotional support to a global consumer market.